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How to Prepare a Bill of Quantities Template PDF

A bill of quantities is a document that itemizes all the materials needed for a construction project. It is typically prepared by a cost consultant or quantity surveyor.

A bill of quantities template pdf is a useful tool for contractors when requesting quotes. It helps everyone stay on track with the budget and schedule.

Units of Measurement

When preparing a bill of quantities, it is important to use the same unit of measurement throughout. This will make it easier to compare prices from different contractors and ensure that your project stays within budget. Units of measure can include numbers, length, area, volume, weight, and time. You should also provide an accurate description of each item. For example, if you are constructing window frames, the description should clearly state whether they will be made from wood or metal and provide details such as width, height, and length. The description should also explain what the item is and its purpose in the build.

A bill of quantities is a document that lists the materials and quantities required to complete a construction project. It is typically prepared by a quantity surveyor or cost consultant. The document can be used to prepare a quote for the work, or as a reference for interpreting the drawings and specification. It can also be used as a base for assessing the cost of variation to works.

A bill of quantities template is a useful tool for anyone involved in a construction project. It can help you save time by reducing the amount of work that needs to be done manually. A well-made bill of quantities can also help you get more competitive tenders.

Item Numbers

Preparing a bill of quantities (BoQ) is a vital part of the estimating process. It identifies the specific materials and labor needed to construct a project, and it allows contractors to prepare accurate bids. This document can also be used by clients to compare contractor quotes in detail and choose the most competitive tender. BoQs are often prepared by a quantity surveyor, but anyone in the construction industry can create one.

The first step in preparing a BoQ is to take off the quantities from the drawings. This can be a lengthy process, especially for larger projects. However, a well-prepared BoQ can save time and money in the long run by eliminating disputes and discrepancies over work. Once you have the quantities, you can calculate the unit costs of each item. This involves multiplying the quantity of each item by its unit cost. You may also need to add in some allowances or contingencies for unforeseen circumstances.

Once you have a completed BoQ, you can use it to create sales quotes and sales orders. You can also export a BoQ file to provide requested pricing to customers. If you have a sales quote that matches the customer information in your BoQ, you can use the Make Order action to create the sales order. You can also create a new sales quote from the BoQ card if no sales quote exists.

Descriptions of the Item

Using the item numbers and descriptions from your spreadsheet, prepare a list of all materials you will need for the project. Include a description for each item such as the type and size of the material and how it should be fixed or installed. This will help the contractor price the work correctly. For instance, you might describe the item as “RCC slab” or “concrete”. The unit of measurement should also be included next to each description. This is often written as a code or name, such as CUM (cubicle metres) or M3 (meter cubic).

A Bill of Quantities is a crucial document used during tendering for construction projects. It provides the contractors with detailed information about the scope of work and the materials, parts, and labour required. It is usually prepared by a cost consultant or quantity surveyor.

It can be used in conjunction with a tender schedule or contract document, such as the JCT Standard Building Contract. A Bill of Quantities is usually broken down into various work packages, such as mechanical and electrical work, concrete work, or decoration works. Each package is then priced individually by the contractor.

A Bill of Quantities can also contain contingency sums, which are sums set aside to cover unforeseen or unforeseeable costs. This can help avoid disputes between the client and contractor about extra expenditure.


A bill of quantities includes a price for each item. This is normally based on contractor daywork rates plus a percentage mark-up for overheads and profit. It also includes any relevant allowances or contingencies. These may be to allow for work required to deal with unforeseen obstructions or to complete variations to the project.

The preparation of a bill of quantities can be a complex and time-consuming process. It involves reviewing and interpreting the construction drawings and specifications. The bill of quantities should be standardized and clearly defined, making it easier for tendering contractors to compare their offers. The quantity surveyor can use a range of tools and techniques to prepare the bill, including taking off measurements.

Using a software tool can speed up the process. It can also help to reduce errors and improve accuracy. The software can be used to identify items that need to be included in the bill of quantities, and it can help to estimate material and labor costs. It can even provide a breakdown of costs by contract section.

The main function of a bill of quantities is to define the quality and quantity of works that must be carried out by the contractor on the project. It is normally prepared by a quantity surveyor or cost consultant, and can be prepared in conjunction with the engineering firm in charge of the design. This allows the scope and quantity of work to be determined by a neutral party, allowing bidding contractors to compete on equal terms.