Some programs can provide an entire assembly – including the hanger schedule and all required components surrounding an elbow, tee or joint – in one take-off. Ask your software vendor if the program is compatible with your fabrication equipment.
The best mechanical estimating software uses accurate item cost databases. These typically include MCAA or PHCC labor tables. Some systems may also incorporate a Wendes master data catalog at an additional cost.
Autofitting generation tool
The autofitting generation tool is a powerful feature of free mechanical estimating software. It is used by contractors and builders to streamline the bid preparation process. It can take plan symbols off a blueprint and turn them into parts lists, allowing estimators to create more accurate data-driven estimates. The program can also help estimate project costs at different levels of detail, from individual components (e.g. nails, wood, drywall) to high-level groupings like items or categories.
Some estimating tools offer flexible pricing options that allow users to customize the amount of data they want to view or use in reports. Some even support multiple languages and provide a variety of templates. In addition, many of these tools can be accessed from anywhere that has internet access, including the office or job site.
Other estimating programs offer a variety of advanced features that can reduce the time it takes to complete an estimate. These include graphical takeoff, automatic fitting generation and value engineering. They can also integrate with CAD, BIM and project management software. Some also offer a range of other useful features, such as document management and collaboration capabilities.
Assembly-based takeoff
The assembly-based takeoff is a process in which an entire estimate is broken down into logical elements. The software then uses a combination of calculations and measurements to arrive at the quantities required. Depending on the software program, these high level assemblies may be called work records, work packages, systems or models.
The use of assemblies increases the efficiency and accuracy of construction estimation processes. It allows estimators to streamline the quantification process by grouping related components together and applying standardized measurement methods. It also helps to ensure consistency throughout the takeoff process.
However, the assembly-based takeoff requires careful documentation and standardization. Inconsistent naming conventions, measurement methods, and assembly descriptions can cause problems when estimating. In addition, assemblies must be regularly updated to reflect design changes and unforeseen conditions. Ideally, the software should support revision tracking and a centralized database to help manage these updates. It should also provide a variety of training videos and documentation to help users learn how to use the software. This will make it easier to solve any problems that arise.
Easy-to-use interface
Plumbing and mechanical estimating software programs can help contractors save time, avoid errors and streamline the bidding process. These programs can also improve accuracy and boost productivity. They can be used to calculate complex projects and quickly determine the costs of piping, heating, ventilation and air conditioning (HVAC). They can even help users estimate the cost of electrical work.
Many mechanical estimating tools come with pre-built estimate templates, which can help users create estimates faster and more accurately. Additionally, they can save assemblies and item details for future use. This feature can be a huge time saver, as it prevents users from having to take off each appearance of an assembly from prints each time they review the plans.
Some mechanical estimating programs allow users to perform field takeoffs on mobile devices, which can then be imported into the main program in the office. This feature can be helpful if a contractor has to respond to changes in a drawing, or if they need to compare multiple drawings. Some programs also offer pattern search tools to accelerate the taking off process, which can be useful for locating numerous occurrences of items like dampers and registers.
Customizable templates
Many mechanical estimating software programs are customizable for users, but some require a large amount of work to set up. Ask your potential vendor how much customization is available to see if it will fit your needs. Some vendors also have training videos or documentation to help you get started with the program and troubleshoot problems if you run into any issues.
Many estimating tools allow contractors to store common assemblies, or groups of items that they use on each project. This can save time by eliminating the need to take off every appearance of a specific assembly on each new plan. These saved assemblies can then be used in the estimating program, allowing the user to quickly generate cost estimates.
Some programs can also import a file from a on-screen takeoff program to create an estimate. This is especially useful when an addendum or change-order has been received. These programs can compare the previous drawings to the current one and mark up any changes. They can also export a file that can be used to directly connect to the fabrication equipment.
Invoice creation
If you are a mechanical contractor, the right software can help you reduce time spent on preparing estimates. Using an automated system can help you create invoices quickly, while maintaining the accuracy of the data in the estimate. Many software programs offer templates, autofitting generation tools and value engineering tools that make estimating quicker and more accurate. A good mechanical estimating software will also feature an up-to-date database of parts and labor costs.
Some programs, such as eTakeoff Dimension, can even integrate with BIM software. This integration allows you to automatically send detailed takeoff data to your estimating software, eliminating the need for manual counting and calculation. In addition, mechanical estimating software can save common assemblies for easy reuse in future projects. You should also look for a program that includes regional item and product pricing. This can help you calculate your item and material costs with more accuracy than using a general price estimating service. In addition, a good free mechanical estimating software will allow you to add labor, equipment, overage, profit margins and sales tax.