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How an Estimating Service Can Save Your Business Time and Money

An estimator needs to connect with many participants in construction projects. They need to be able to communicate with engineering and architect teams, project managers, customers, sales teams, and laborers.

They also need to be able to calculate indirect field costs and overhead expenses, and they need to add contingency. With these numbers in hand, they can prepare competitive bids.


Using an estimating service can save your business time and money. These services calculate all the parts and labor that are needed to complete a project, allowing you to know how much your product or service will cost to make. This way, you can ensure that your customers are receiving the best possible value for their money. Moreover, an accurate estimate can help you win more bids and keep your profit margin intact.

The cost of a project is an important factor in determining its success or failure. However, there are many factors that influence a project’s cost, including the complexity of the work and its scope. Developing reliable estimates is essential for realistic project planning, budgeting, and management. However, estimating processes and methods vary widely. This document identifies best practices for preparing an accurate cost estimate, and highlights the role that a professional estimator plays in this process.

A cost estimate is a written statement of the costs that are likely to be incurred by a company or individual for performing a specific job. It may be either binding or non-binding. Binding estimates are typically preferred by both companies and customers. A binding estimate provides a fixed price for services and limits risk. However, it is not uncommon for a final bill to be more or less than the estimated total.


Time estimates are essential for completing a project, and they can be difficult to get right. There are several reasons why people find it hard to estimate the time needed to complete a task, including the planning fallacy and optimism bias. This is why it’s important to use a number of different estimation techniques, and practice them regularly.

One way to improve your accuracy is to break down a project into smaller components and then determine how long each component will take. This will help you understand the scope of each task and its dependencies. Another technique is to use a PERT chart, which provides a graphical representation of tasks and their duration. This method is useful for complex projects, as it can show task dependencies and help you create a realistic timeline.

Once you’ve gathered the information you need, compare your estimate to past projects. This will give you a good idea of how long it should take to complete the task, and can be used as a benchmark for future projects. In addition, it’s important to factor in a time buffer for unexpected delays and complications. This will ensure that your employees don’t feel rushed or overwhelmed, and it will also allow you to meet your deadlines. Lastly, you can use time tracking software to gather historical data on how long it takes to complete specific tasks and projects.


A builder can save time and money by outsourcing their estimating services to an independent professional. This frees up their internal resources to focus on bidding and winning contracts. It also eliminates the cost of hiring and installing software. This can increase their profit margins and allows them to grow their business.

Cost estimators collect and analyze data to generate estimates of the amount of money, labor, and materials required for a project. They are often found in product manufacturing or construction projects, and they may work for their own firms, engineering companies, or third-party contractors. Depending on their skill set and experience level, they may specialize in a specific industry or type of project.

Professional cost estimators spend a significant amount of time familiarizing themselves with bid documents and ensuring that they are accurate in their estimate. This includes reviewing the complete bid package, including the owner-contractor agreement, bond forms, supplementary general conditions, and construction specifications. It is also important for them to identify any nonstandard items, such as unique floor plans or special features, that could increase the costs of a job.

In addition to their specialized knowledge of construction materials and prices, construction estimators have excellent analytical skills and business aptitude. They are also able to identify and analyze complex engineering and design issues, write comprehensive reports, and meet fixed deadlines. These skills are necessary for a successful career in estimating, and can be developed through undergraduate studies and on-the-job training.


While some tradespeople continue to use old-fashioned estimation techniques, others are turning to modern tools that make the process faster and easier. This allows them to create accurate estimates and streamline workflows, saving valuable time and money that can be used for other purposes.

Inaccurate estimates can have a huge impact on your construction project’s success, and many businesses experience problems with cost overruns. In addition to eroded profit margins, project overruns can cause scheduling issues and impact client satisfaction. But you can prevent these problems by using a reliable estimating tool to produce detailed estimates that are backed up by data and calculations.

An accurate estimate can save you money in the long run by allowing you to better manage your resources and meet deadlines. It can also help you identify resourcing gaps and make necessary adjustments. This will reduce the risk of project delays and ensure that your project budget is met.

Using an estimating software to generate estimates can be a powerful tool for your construction business. It helps you avoid time-consuming back-and-forth discussions with clients and provides a more accurate estimate for your work. You can customize the form to meet your business’s pricing formulas, and the software will automatically calculate the total project cost based on these factors. This can also help you win more projects by giving prospects accurate pricing information from the start.